What Standwyse does.

Getting an event ready is really a long checklist spread across dozens of companies. Every exhibitor has to complete tasks, supply documents — insurance certificates, risk assessments, method statements — and hit deadlines. Today that work lives in spreadsheets, inboxes, and chased phone calls, and the hardest question for an organiser to answer is the simplest one: are we ready?

Standwyse keeps that whole picture in one place. Organisers define what readiness means for their event — the tasks, the required documents, the rules each document must satisfy — and every exhibitor gets a focused workspace showing exactly what they need to do and by when. As work completes, readiness rolls up live: per exhibitor, across the show floor, and for the event as a whole.

The part organisers feel most is document review. When an exhibitor uploads a document, Standwyse’s compliance Lighthouse reads it with AI, checks it against the organiser’s rules, and returns a GO / CAUTION / NO-GO verdict with the evidence laid out check by check — replacing most of the manual document review while keeping a human in the loop for anything borderline. Every AI-assisted decision is recorded in an append-only audit trail.

Organisers — the team running the show — work from a control room: a floor heatmap that colours every stand by readiness, summary tiles for the whole event, a review queue ranked by risk and deadline, and a launch-readiness view that gates go-live until the event is genuinely set up.

Exhibitors — the companies taking a stand — each get their own private account: a countdown to the event, a readiness score, a prioritised checklist, document upload with instant AI feedback, and a self-check tool they can run before submitting anything.

The two sides see only their own data. Standwyse is multi-tenant with row-level security enforced at the database — covered in detail on the security page.