A calm path to stand-ready.

An exhibitor signing in lands on a focused console: a countdown to the event, their readiness score — the share of required work that is complete, from 0% to 100% — and a clear, prioritised list of what to do next. The same score drives the colour of their stand on the organiser’s floor heatmap, so both sides always agree on where things stand.

The checklist is the exhibitor’s to-do list, generated from the templates the organiser configured for the event. Each item can carry a due date; items past their due date are flagged as overdue and rise to the top of the organiser’s review queue. Some items depend on others, so the list reads in the order work actually needs to happen.

Document requirements — insurance certificates, risk assessments, method statements — each have their own upload flow. Two things make it painless:

• Self-check before submitting. An exhibitor can run their file against the organiser’s actual rules first. The check shows the would-be verdict, the evidence extracted from the document, and exactly what to fix — before anything is submitted or anyone is notified. Self-checks are rate-limited per account and never recorded against the exhibitor.
• Clear feedback after submitting. Once uploaded, the document is reviewed against the same rules (see how Lighthouse works). If something needs revision, the exhibitor sees which check failed and why — an expiry date that couldn’t be read, cover below the required amount — not a bare rejection.

One exhibitor account can have several users — typically a marketing lead for the profile, an operations lead for documents, and the stand contractor. The exhibitor admin invites and manages that team without involving the organiser. Every user sees only their own company’s workspace.